Hire a Notary Public Who Offers Notary Services to County Jails & Prison Facilities Near You!
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Important Things to Consider When Booking a Notary for a Jail or Prison:
1. You should always contact the jail prior to contacting a Notary Public to ensure they allow visitors.
2. You should always try to contact the inmate prior to the Notary's visit to the jail to ensure you have gone over why you are sending a Notary to them and what the document will entail. Notaries are not responsible for going over documents with inmates as Notaries are not attorneys and can't offer legal advice.
3. If your document calls for a witness you should note that many jailers will not act as a witness on your documents. Which means that you may have to pay additional fees if the Notary must bring a secondary witness. Often times, the secondary witness will be another Notary as most jails will only allow multiple people in to see an inmate if they are State officials (like a Notary or an Attorney.
4. Notaries are not allowed to create documents for inmates to sign such as Release Forms, Power of Attorney Forms, Divorce Documents, etc unless they are also a Licensed Document Preparer or an Attorney. You should always come in hand with your document when requesting a Notary.
5. You should be able to either meet the Notary at the Jail you are requesting to retrieve the document when the appointment is done, provide them a FedEx or UPS label to ship the document to you, or be willing to pay for a FedEx, UPS label (or courier fee) to have the Notary return the document to you.
6). Many jails will not allow inmates to sign with an Ink pen. This may be alarming, however, there are no Federal Laws that State a person's signature must be in INK to be legally binding. If the Jail your Notary services does not allow Ink signatures, this is not a fault of your Notary. Your Notaries Signature and Stamp will always be in ink.
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Patients should always be coherent and willing to sign the documents when the Notary arrives.
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You should always try to contact the patient prior to the Notary's visit to the care facility to discuss the reason you are sending a Notary to them and to explain what the document entails. Notaries are not responsible for going over documents with patients,as Notaries are not attorneys and can't offer legal advice.
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If your document calls for a witness, please note that many facilities do not permit their staff members to act as document witnesses. You should pose this question to the facility staff prior to booking your Notary appointment. If they do not allow their staff members to act as witnesses, you may request that the notary arrange for them; an additional fee may be charged.
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Notaries are not allowed to create documents for the patient, such as advance healthcare directives, affidavits, wills, etc., unless they are also a licensed document preparer or an attorney. You should always be prepared with your document when requesting a Notary.
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If you are not able to be present for the signing, you should always discuss with your Notary how the documents should be returned to you (UPS, FEDEX, or regular mail). Additional fees may apply.
Commonly Requested Documents for Notarizations at Jails and Prisons
Power of Attorney (POA):
Description: This legal document grants one person (the agent) the authority to act on behalf of another person (the principal) in legal or financial matters. Inmates often need a POA to allow a trusted individual to manage their affairs while they are incarcerated.
Affidavits:
Description: An affidavit is a written statement confirmed by oath or affirmation, used as evidence in court. Inmates may need to provide affidavits for various legal proceedings or to assert facts in civil or family law cases.
Property Deeds:
Description: These documents are used to transfer ownership of real estate. Inmates might need to sell or transfer property while they are incarcerated, requiring notarization of the deeds to ensure legality.
Parental Consent Forms:
Description: These forms grant permission for certain activities involving the inmate's children, such as medical treatment or travel. Notarization ensures that the consent is legally recognized.
Marriage Licenses:
Description: Inmates who wish to get married while incarcerated need a marriage license, and in order to validate the identities and consent of involved parties, they typically require notarization.
Divorce Papers:
Description: Divorce documents, including petitions and decrees, often need to be notarized to verify the signatures and consent of the parties, ensuring the documents are legally binding.
Wills and Testaments:
Description: A will is a legal document that outlines how a person’s assets should be distributed after their death. Inmates may need to create or update their wills, requiring notarization to ensure validity.
Guardianship Papers:
Description: These documents appoint a guardian to care for an inmate's minor children or manage their affairs. Notarization is needed to confirm the authenticity and consent of the parties involved.
Inmate Release Forms:
Description: These forms are used for various administrative processes related to the inmate’s release, such as transferring custody or arranging for bail. Notarization ensures the legitimacy of these documents.
Business Documents:
Description: Inmates who own businesses may need to execute various business documents, such as contracts, partnership agreements, or corporate resolutions. Notarization is required to ensure these documents are legally enforceable.
These documents often require notarization to ensure they are legally binding and properly executed, especially in the context of the inmate’s limited ability to manage their affairs directly.
Free State Advance Health Care Directives by State as Suggested by AARP
Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming